Students who do not meet administrative requirements or expectations to remain enrolled at Relay or are unable to submit a formal leave of absence application can be administratively withdrawn by the institution.
Students can be administratively withdrawn for the following reasons:
- Failure to pay tuition;
- Failure to meet employment requirements;
- Failure to meet conditional admissions requirements;
- Failure to meet immunization requirements (where appropriate);
- Failure to meet certification/educator preparation program requirements (where appropriate);
- Failure to submit withdrawal paperwork after initiating a withdrawal;
- Failure to meet attendance and participation requirements at the beginning of your enrollment at Relay (i.e., “no show”) or during a term (i.e., persistently absent);
- Other substantive violations of Relay’s policies, procedures, or safety rules, including but not limited to violations of the academic honesty, code of conduct, or gender-based misconduct policies; and/or
- At the request of the institution
If students are in danger of administrative withdrawal, Relay may contact their schools and/or sponsoring organizations and/or teacher preparation program membership to notify them and enlist their help in supporting students.
In the event that a student has neither attended class(es) nor participated online (e.g., completed a quiz, submitted an assignment, engaged in a discussion forum), the student will be considered as a “no show” upon administrative withdrawal. Any “no show” students will not be charged tuition and all course registrations will be removed. This will be evaluated after the census date of each term.
Procedure for an Administrative Withdrawal
In the event of an administrative withdrawal, the Registrar’s Office will notify students via email. Student Financial Services will follow up with students about how to pay any outstanding Relay tuition and fees. If administratively withdrawn, students have the right to appeal the decision by submitting this form. Administrative withdrawal appeals must be submitted within 5 business days of the notification of withdrawal. Please note, the institution does not have the authority to make exceptions to local, state, or federal regulations, including certification requirements. Depending on the type of administrative withdrawal, appeals will be reviewed by the relevant institutional offices. If the appeal is unsuccessful, administrative withdrawal procedures will continue, and the student will be administratively withdrawn.
Upon withdrawal, any outstanding incomplete grades will change to the standing grade in the grade book. Additionally, in most states, Relay is required to remove or expire provisional level certificates/licenses if a student is withdrawn from their educator preparation program. Additional details can be provided by emailing [email protected].
If students are administratively withdrawn, it is their responsibility to notify their schools (and if applicable, their teacher preparation program membership, such as Teach For America or New York City Teaching Fellows) of their departure from Relay.
Relay understands that there may be certain medical circumstances where a student is unable to submit an official leave of absence application due to unexpected life changes. In these cases Relay will administratively withdraw the student from the institution and accept an official leave of absence application with medical documentation at a later date. If an official leave of absence application is received from the student, the medical documentation must match the date of the administrative withdrawal date. Relay will reverse the administrative withdrawal to the medical leave of absence in its systems.